Take Time for a Communications Autopsy Before You Move On

Communications teams spend a great deal of time in advance of a product launch, media or investor day, or major business announcement vetting talking points, creating collateral, reaching out to reporters, and making sure customer-facing teammates are prepared to answer questions.

Little time is spent after the fact, though, assessing what went right, what didn’t, and what can be learned for future projects. In many cases, communicators move to the next activity because of other pressing deadlines or because they’ve lost the attention of leaders they support.

A formal communications autopsy process, however, can pay dividends in the short term (identifying whether you’ve left opportunities on the table) and in the long term (creating a better plan for next time). Going through a communications autopsy can yield changes that make it easier to survive a crisis or open lines of communications that may not have been explored in the heat of battle.

Include Everyone

An autopsy works best when partners outside communications (and agency partners if you have them) are included. I am speaking here of partners who were uninvolved (or just peripherally involved) in the project that you’re examining.

I developed the communications autopsy below shortly after the ill-fated debit-fee launch, where the decision to forego launching a customer-impact landing page proved disastrous.

As a result of using the autopsy in select areas, we began doing a better job of creating meaningful metrics around certain PR activities. For example, we pushed our agency partners to focus on engagement (actions taken) over eyeballs in dashboards prepared for senior leaders. We also became more thoughtful about who we involved in the creation and review of messaging (e.g., call-center managers); took more time to explain the goals behind initiatives to legal, compliance and governance (they can be your best friends or worst enemies); and identified (and marginalized) people who were barriers to doing good work (i.e., those who consistently derailed the approval process by failing to respond on deadline or insisting on changes based on their own editing quirks).

Here Are the Questions We Developed

Objectives:

• What were our goals?

• Were they measurable?

• How did the communications goals align with/support the Line of Business’s business goals?

• Did we communicate Line of Business goals to teammates?

• Did we achieve our goals? Why or why not?

 Partner Involvement:

• Who was involved? When did we involve them?

• In retrospect, would we have brought them in earlier in the process (or engaged them later)?

 Approvals and Decision Making

• How did we do involving governance in the process?

• What changes were made as a result? By whom?

• Was feedback provided quickly? How about final decisions/approvals?

• How did we overcome speed bumps? Could they have been avoided?

 Messaging:

• Did we create different messages for different audiences? In retrospect, do we regret that decision?

• Was everyone happy with the final messaging?

• How did it “work” with the target audiences? How was that determined?

• Was the message simple? Did audiences share the messages as intended?

• Did we use social media? Owned, earned or paid?

 Timelines

• Did the initiative launch on time?

• If it was delayed, how did that impact communications?

 What would you do differently next time?  

You can download a copy of the autopsy on our Resources page. This post originally ran on PR News.  For more articles that I wrote there, you can click on this link.